TheHobbyist Why tracking attendance in a notebook is not enough
Most teachers still mark attendance in a physical register and then have to manually count days at the end of term to calculate each student's percentage. This is time-consuming and error-prone. Holidays and school events create confusion about which days should count toward the total. It is difficult to spot an at-risk student — one whose absences are quietly accumulating — until it is too late to intervene.
Teacher's Aide replaces the attendance register with a digital system that calculates everything automatically. You mark attendance once per day; the app handles all the counting, history, and percentage calculations.
Mark daily roll call in seconds
Open the Attendance section for your class and mark each student as Present or Absent. The interface is designed for speed — you can work through a full class roll quickly without navigating away. The record is saved immediately and linked to that student's history.
If a student joins mid-term, their attendance tracking begins from their enrollment date, not from the start of the year. The percentage calculation always reflects the correct number of countable days for each student.
Log holidays — they do not count against students
School holidays and declared non-school days should not reduce a student's attendance percentage. Teacher's Aide has a dedicated Holidays section where you log official holidays for your class or school. When attendance percentages are calculated, holiday days are automatically excluded from the denominator. A student who was absent on a school holiday is correctly shown as absent on that day in their history, but the holiday itself does not count as a school day.
- Log holidays by date with a name or description
- Holidays are excluded from total school days automatically
- Attendance percentages remain accurate for all students throughout the year
- Today's holiday status is visible on the main Today dashboard
Per-student attendance history with totals and percentages
For every student in your class, Teacher's Aide maintains a full attendance history — every day marked, whether Present, Absent, or a Holiday. You can view this history per student in their individual profile. The totals show how many days they were present, how many they were absent, and their overall attendance percentage calculated from the days that count.
This history is always available, from the first day of the academic year to the most recent entry. There is no need to manually total registers at the end of term — the cumulative count is always current.
Know which students are at risk
Regular absences often signal underlying problems — health issues, family difficulties, or disengagement. But when you are managing thirty students across multiple sections, it can be hard to notice gradual drift in a single student's attendance. Teacher's Aide shows each student's attendance percentage alongside their daily status, so it is immediately obvious when a student's percentage is falling into at-risk territory.
Early awareness means early intervention — a timely conversation with a parent can happen before attendance becomes a serious problem at term-end.
Fully offline, all data on your device
Attendance records are private. Teacher's Aide stores all data locally on your Windows PC — no cloud sync, no server, no accounts. The app works whether or not you are connected to the internet, which matters in school environments where connectivity is inconsistent. Every record is yours, on your machine, accessible any time.